Mentor Match FAQs

Mentor Match FAQs

GENERAL

Q: What is GPA Mentor Match?

  • GPA Mentor Match is the latest addition to an expanding line-up of GPA's services to support members’ professional development needs. It is an online tool – including a searchable database – that facilitates the establishment of mentoring relationships. It is user-driven, allowing registered Mentees to search among registered Mentors using specified criteria to find individuals whose experience and expertise match areas in which they wish to be mentored.

Q: Is there a fee associated with using GPA Mentor Match?

Mentor Match is a benefit of membership and is available only to GPA members. There is no extra charge to use this resource.

Q: How are Mentors and Mentees matched?

Members must first enroll as a Mentor, Mentee or both. During the enrollment process, members will select preferences for various demographics (including Mentoring Venue and Mentoring Topics) to establish their personal criteria.

A registered Mentee will visit the “Find a Mentor” page and fill in their search criteria to search for possible Mentors. The Mentee will click the names of the potential Mentors to view  their profiles. Once the Mentee has decided on a Mentor, they will click on the Mentor badge (seen below the registered Mentor's profile picture) to request that person as their Mentor. An e-mail will be sent to the Mentor alerting them that they have been requested to be a Mentor. The Mentor will be able to accept or decline the request.

  • Q: How long does the mentoring relationship last?

    The GPA Mentoring Program Guidelines ask both Mentor and Mentees to commit to one year relationships, with a minimum of at least 1 contact per month.
  • FOR MENTORS

Q: How do I become a Mentor?

  •  If you are a member, click here to enroll as a Mentor. You will be instructed to choose your preferences for various demographics and also to complete your member profile.

Q: Who are the Mentees?

  • Mentees are other, less-experienced GPA members who need guidance and support of their career goals.

Q: Can I have more than one Mentee?

  • While there is no limit to the number of mentoring relationships you can establish, we recommend that you be judicious in selecting only Mentees who are most suited to learn from your expertise and experience. You can limit the number of Mentee requests you are willing to accept on the Mentoring enrollment page.

Q: How will I know if a Mentee has selected me as their Mentor?

  • You will receive an e-mail from the Mentee requesting you to be their Mentor. You will be prompted to accept or reject the request.

Q: Is it okay to reject a request?

  • Yes, but there should be a good reason to do so. We encourage you to at least have an initial conversation to explore whether the relationship would be mutually fulfilling. If a potential Mentee has misinterpreted information in your profile, you may find him/her to be an inappropriate match. If you want to decline a request, go to the "My Mentoring Relationships" page and check the “decline” button next to the specific request.

Q: What if I’m going to be on vacation or unavailable for a period of time?

  • Go to the "Mentor Enrollment" page, click the “Mentor Status” link then click on the check-box next to “Temporarily Not Participating.” Doing this will indicate that you are not accepting any Mentee requests at the moment, and your mentoring profile will not be included in a Mentee’s search for a Mentor.  It is your responsibility to communicate your availability to your existing Mentees.

Q: How do I end a mentoring relationship?

  • If the mentoring relationship is complete, go to the "My Mentoring Relationships" page and mark the relationship as “completed.”

    If the mentoring relationship isn't working out, please kindly discuss your decision to end the relationship with your Mentee. Go to the "My Mentoring Relationships" page and mark the relationship as “completed.”

Q: What are the expectations for participating Mentors?

  • We expect that you will fulfill your commitment to develop at least one mentoring relationship. We expect you to respond to initial requests from Mentees in a timely manner, and that you communicate with your Mentees as agreed upon by both you and your Mentees. The GPA Mentoring Task Force has also established guidelines for both Mentors and Mentees; click here to view/download the program guidelines.

Q: How much time will I need to invest as a Mentor?

  • You and your Mentees(s) will need to agree on a schedule that works best for both of you. The most important thing is to discuss your mutual expectations about time and communication at the start of your relationship. Keep in mind that mentoring doesn’t necessarily require large amounts of your time. Even brief phone calls or e-mail exchanges with you can make a big difference to your Mentees. GPA's Annual Conference and regional conferences also offers oppotunites for getting together with your Mentees over coffee or lunch.

Q: What benefits do I receive from the organization if I participate as a Mentor in the program?

  • Mentors who are GPCs can earn GPC maintenance points by serving as a mentor: one (1) point can be earned for each hour of direct mentoring contact with a Mentee, and one (1) point for every three (3) hours spent in reading/prep for mentoring sessions or work. As an active program participant, you will also receive a ribbon on your GrantZone profile that identifies you as a Mentor. If you attend the GPA Annual Conference, you will receive a Mentor Match button to wear, identifying you as a program participant.

FOR MENTEES

Q: How do I become a Mentee?

  • If you are a member, click here to enroll as a Mentee. You will be instructed to choose your preferences for various demographics and also to complete your member profile.

Q: Who are the Mentors?

  • Mentors are other GPA members who have a passion to guide, inspire and motivate others and who have volunteered their time to support the careers/goals of less-experienced GPA members.

Q: Can I have more than one Mentor?

  • While there is no limit to the number of mentoring relationships you can establish, we recommend that you be judicious in selecting only Mentors who are most suited to your mentoring needs. Please keep in mind that Mentors have limited time to offer and may have other Mentoring relationships.

Q: How do I find a Mentor?

  • Once you have enrolled as a Mentee, go to "Find a Mentor" page and select the criteria you want to use for your Mentor search. Click on the Mentors' names to view their profiles. Once you have found a good match, click on the Mentor Match badge (seen below the Mentor's profile image) to send the Mentor an email request. To return a larger pool of potential mentors we encourage you to limit your preferences to those most important to you. The more specific you are in your requirements the smaller your pool of potential mentors may be.

Q: What should I do if I don’t hear from the Mentor I requested?

  • If you don’t hear from the Mentor within one or two weeks, feel free to contact them using the contact information found on their profile page.

Q: What if the Mentor isn’t the right “fit” for my needs?

  • Sometimes, regardless of the information provided, Mentors and Mentees don’t always "fit."  If this happens, we suggest that you discuss your decision honestly and kindly with your Mentor; thank them for their time then start a new Mentor search.

Q: Where can I meet with my Mentor?

  • It is up to you and your Mentor to decide how, when and where you want to pursue your mentoring relationship. Because GPA is an inter=national organization, it is likely that most of your communication will occur by phone or electronically. GPA’s Annual Conference and regional conferences also offer great opportunities to meet in person.

Q: How much time does it take?

We recommend that you and your Mentor agree on a schedule that works best for both of you. The most important thing is to discuss your mutual expectations about time and communication at the start of your relationship. 

The GPA Mentoring Program Guidelines ask both Mentor and Mentee to commit to one-year relationship, with a minimum of at least 1 hour of contact per month.